Job Summary
The Programs Associate plays a vital role in supporting the planning, coordination, and execution of projects managed by the Health In Harmony's programs team. This position requires strong organizational skills, attention to detail, and the ability to work collaboratively with internal teams and external stakeholders. The position will be working with staff in several time zones managing complexities of meeting organization, timeframes, and project deadlines. Flexibility, resilience, and a high level of prioritization skills are desired.
Responsibilities
- Assists team members by maintaining calendars, receiving and drafting correspondence, and replying to inquiries.
- Supports scale activities when needed by assisting with meeting coordination and logistics.
- Coordinates meeting times, calendar invites, and Zoom links for meetings with external partners across different time zones.
- Manages preparations, organizing meetings, scheduling meetings and/or webinars, travel logistics, and other various requirements for the programs team
- Drafts reports, data sheets, program documents, desk research, etc. when needed
- Supports the development of routine reports and correspondence and assists with the development of project/program materials.
- Maintains file management and filing for projects/programs team on Google Workspace shared drive.
- Supports coordination of programs team activities with other departments
- Liaises and communicates with programs team consultants and staff from HIH innovation sites, providing logistical and administrative support, as needed
- Assists with the travel preparation and logistics of visitor programs in Madagascar and Brazil
- Works collaboratively with cross-functional teams to ensure the program team’s success and alignment with organizational objectives.
- Assists in the integration of Asana: transition program and scale tasks and projects into Asana and supports innovation site teams in integration into Asana. Supports the programs team to onboard and operationalize the organization’s systems and tools in coordination with the operations team.
- Supports the development of presentations and slides and Zoom workshops when needed
- Keeps tabs on tasks in Asana and sends team members reminders/follow-ups on overdue tasks
- Maintains standard, up-to-date lists and maps of the communities with which HIH works
- Perform other duties as assigned to enhance the overall effectiveness of the programs team.
Qualifications:
- Bachelor’s degree in Business Administration, Nonprofit Management, Public Administration, or equivalent experience.
- 1-3 years of experience in program coordination, project management, or a related field.
- Detail-oriented with strong organizational and time management skills and the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Proficiency in Google Suite and experience with project management software like Asana preferred.
- Ability to work independently as well as collaboratively in a team-oriented environment.
- Problem-solving skills and a proactive approach to challenges.
- Passion for conservation and climate work.
- Understanding of Health In Harmony’s vision and mission.
Application
Please submit a cover letter and resume in English here. This is a rolling recruitment, and candidates who fit the criteria outlined in the job opening will be immediately invited for an interview. Applications will be reviewed on a rolling basis until the position is filled, ideally by
21 February 2025. Ideal start date is March 15, 2025. Competitive salary based on experience. Inquiries regarding the position are welcome and can be addressed to
careers@healthinharmony.org.
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